Long projects.
Milestone payments.
Every invoice tracked.
When projects span 18 months and billing is tied to deliverable phases, tracking what's invoiced, what's paid, and what's 60 days overdue shouldn't require a spreadsheet with 47 tabs.
Calculate your savings| Invoice | Client | Amount | Due Date | Status |
|---|---|---|---|---|
INV-001 | Meridian Healthcare accounts@meridianhc.com | $2,400.00 | Feb 15, 2026 | Paid |
INV-002 | Northstar Logistics billing@northstarlogistics.com | $1,850.00 | Feb 18, 2026 | Paid |
INV-003 | Bluewave Digital finance@bluewavedigital.io | $3,200.00 | Jan 28, 2026 | Paid |
INV-004 | Summit Construction ap@summitconstruction.co | $950.00 | Feb 10, 2026 | Paid |
INV-005 | Catalyst Ventures invoices@catalystvc.com | $4,500.00 | Feb 20, 2026 | Paid |
Milestone billing across multi-year projects gets messy fast.
The Problem
You're running five projects simultaneously. Each one has its own milestone schedule — schematic design, design development, construction documents, construction administration. Some clients pay on time. Others need three follow-ups before the check arrives. Retainage adds another layer of complexity. By the time you reconcile what's owed, you've lost half a day you could have spent designing.
The Solution
Payment Hunter lets you upload invoices for each project milestone and set custom reminder schedules per client. Track which phases are invoiced, which are paid, and which are overdue — all from one dashboard. The system handles follow-ups at the cadence your clients expect, escalating tone gradually so you never have to send an uncomfortable email to a developer or general contractor.
Statistics based on AEC industry benchmarks and beta testing data. Individual results may vary depending on project types, client relationships, and contract terms.
From chaos to cash flow.
Three steps to automated payment collection.
Import your invoices in seconds.
Batch upload your invoices as PDFs or images. Our AI automatically extracts client details, amounts, and due dates.
- Batch upload multiple invoices
- AI-powered data extraction
- Supports PDF, PNG, JPEG
Set up your reminder strategy.
Create custom email templates and configure reminder schedules. Set payment terms and let the system handle follow-ups.
Get paid on autopilot.
Sit back while Payment Hunter sends timely, professional reminders. Track payment status and watch your collection rate improve.
- Payment status tracking
- Real-time notifications
- No more manual follow-ups
Everything you need.
Nothing you don’t.
AI-Powered Extraction
Upload invoices as PDFs or images. Our AI extracts client names, amounts, due dates, and line items with 99% accuracy.*
> Extracted: Client, Amount, Due Date
> Ready for review.
Multi-currency
Support for major global currencies including USD, EUR, GBP, and more.
Email Templates
Customizable templates from friendly reminders to final notices.
Real-time Dashboard
Track revenue, pending invoices, and collection rates. Identify slow-paying clients at a glance.
Smart Schedules
Configure reminder timing per client. Respects timezones automatically.
Client Management
Organize clients with custom payment terms, preferred currencies, and contact details.
*Accuracy based on average extraction rates observed during beta testing. Results may vary depending on invoice format and quality.
Simple, transparent pricing
Choose the plan that fits your business.
30-day free trial. No credit card required.
Frequently asked questions
Everything you need to know about Payment Hunter.
Our AI uses advanced machine learning to analyze your uploaded invoices. It automatically extracts key details like client names, amounts, due dates, and line items with 99% accuracy.* Simply upload a PDF or image, and the system handles the rest in seconds. (*Accuracy based on average extraction rates observed during beta testing. Results may vary depending on invoice format and quality.)
We support PDF, PNG, JPG, and JPEG file formats. You can upload invoices directly from your computer.
Absolutely. You can fully customize email templates to match your brand voice. Choose from pre-built templates ranging from friendly reminders to formal final notices, or create your own from scratch. You can also set different templates for different clients or invoice stages.
You can cancel your subscription at any time from your account settings. There are no cancellation fees or long-term commitments. Your data remains accessible for 30 days after cancellation, giving you time to export anything you need.
Yes, security is our top priority. All data is encrypted at rest and in transit using industry-standard encryption. We never share your data with third parties. Your invoices and client information are stored securely in data centers with 24/7 monitoring.
You can upload invoices for each project phase or milestone individually and tag them by project for easy tracking. Payment Hunter shows you the status of every invoice across all your active projects — which milestones have been invoiced, which payments have been received, and which are overdue. Set different payment terms and reminder schedules per project or per client, so your follow-ups always match the contract.
Yes. You can create separate invoices for retainage amounts and set custom reminder schedules aligned with your retainage release terms — whether that's at substantial completion, final completion, or a specific date. Track retainage independently from progress billing so you always have a clear picture of what's held back and when it's due for release.